Grower Group Resources

Please note that the Grower Group Case Studies, Event Handbook, Profiles Booklet, and the Grower Group Toolkit, and all associated templates cannot be printed from the website. For your free hard-copy, please contact Megan Cechner, T: 6180 5759, E:

Assessing the Value of Grower Groups.
An independent review and analysis of grower groups in WA to determine the value they provide to members, funders and partners.
Front coverThe Business Models of Grower Group: A Collection of Case Studies
As part of the role in supporting groups to become more relevant,
sustainable and effective, the GGA has developed case studies to
understand the key drivers of grower groups across Australia, and to
highlight how they differ in size, structure and member engagement.
The aim of the book is to provide grower groups and industry with an
insight into how these organisations formed and how they are now run
to deliver benefits to their grower members. It’s hoped other groups
will identify what has worked well or not so well, and use the new
knowledge to consider improvements to their own group operations.
The Grower Group Toolkit Volume 3 (PDF 2.49MB)
The purpose of The Grower Group Toolkit is to compile the wealth of knowledge the GGA has gathered over the years to answer questions for both new and developed groups and be a valuable resource for new staff or members taking on a role in a grower group. Volume 2 of the Toolkit also includes the useful templates, such as submission writing, strategic plan, risk management, Executive Officer job description, sponsorship proposal and agreement, and incorporation. These templates are available separately below:

Submission writing
Strategic plan
Risk management
Job description for an executive officer
Job Description for a project officer
Sponsorship proposal and agreement
The Grower Group Event Handbook (PDF)
The Grower Group Event Handbook is a comprehensive guide for running a successful event, be it a field day, crop update, trial review or workshop. The booklet contains information concerning funding, sponsorship, service of alcohol, tips for planning and evaluating your event, as well as a ‘Quick & Dirty’ checklist to ensure your event is a hit. The booklet also contains handy templates for event risk management, the service of alcohol, a presenter briefing note, advice for advertising and developing a communication strategy, how to write a winning media release, and an evaluation template.

How to Run an Effective Meeting

There are no certain rules to a meeting process, however there are some tips and tricks that
can be used to run more effective and efficient meetings.
Designing a Meeting Agenda
In planning a meeting, an agenda is the key tool in ensuring that the attendee’s time is
managed correctly. The purpose of the meeting needs to be printed clearly on the agenda,
and this will be distributed to meeting participants prior to the meeting. Only items that will
contribute to furthering the purpose of the meeting should be included in the agenda. As
you plan a meeting, think to yourself “at the end of this meeting, I want to have….”.
How to Run an Effective AGM
The Annual General Meeting (AGM) is often viewed as a lot of work for not much return,
however if approached correctly, the AGM can inject new ideas, enthusiasm and energy into
a group. When time is taken to properly prepare for an AGM, it can be an opportunity to
provide members, the general public, the committee and local media with an insight into
the group’s current position and vision for the future.
Grower Group Case Studies (2012)

Released at the GGA’s Annual Forum, the case studies aim to develop understanding of the variety of grower group models that make up some of the 41 groups in the GGA. The best fit models used by six WA grower groups varying widely in size, structure, formality and function were studied.

Corrigin Farm Improvement Group
Holt Rock Group
Kellerberrin Demonstration Group
Liebe Group
Stirlings to Coast Farmers
Expression of Interest (EOI)

The EOI process gives researchers and other potential grower group partners, such as agribusiness, a simple way to outline upcoming research projects, trials or workshop opportunities they wish to offer grower groups. Groups that express an interest in the project opportunity will contact the partner organisation directly. Whether it is a workshop, a guest speaker, training sessions or a visit to another group, all groups will be given equal access.
Policies & Procedures
A Policy is a statement of agreed intent that clearly and unequivocally sets out an organisation’s views with respect to a particular matter. It is a set of principles or rules that provide a definite direction for an organisation. Policies assist in defining what must be done. A Procedure is a clear step-by-step method for implementing an organisation’s policy or responsibility. Procedures describe a logical sequence of activities or processes that are to be followed to complete a task or function in a correct and consistent manner. Procedures can be produced in the form of: flowcharts; checklists; written; steps of the process. The key determinants of quality for your organisation or service should appear in your policy manual. A focus on the key determinants of quality will help contain your policy and procedure manuals to useful and manageable proportions.

Grant Writing Tips & Tricks
Grants are provided by government (local, state and national), charitable trusts, and by community organisations (eg Lotteries, Rotary, etc). Each grant has a specific purpose, objective and target group. Writing successful grant submissions can require much time and effort, so it is essential to quickly and efficiently determine if a grant will suit your group. Be prepared. Have draft project activity ideas that can quickly be tailored to match available grants. This is a guide for writing grant applications, produced by the Grower Group Alliance.
Grower Group Map
Useful links